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HomeNewsGoogle Drive to Implement a New Major Sharing Change

Google Drive to Implement a New Major Sharing Change

Google has decided to implement a new sharing feature for its G Suite Drive in the following weeks, through a public beta. The G Suite blog released a report highlighting a new function that will enable users to share folders in shared drives.

Currently, Drive users are able to either give access to a whole drive or share individual files to other users, but the upcoming feature will allow users to give access to specific folders as well.

The Function is Only Available for Paid G Suite Users

The concept is to make collaboration with external third parties easier, without being required to give broad drive permission. Google has also included a few instances to explain how the new function could be used.

“For a marketing department, you can have a shared drive accessible by all internal employees, with a specific folder for advertising materials that’s also accessible to an external agency.”

“For a sales department organized by region, you can have a shared drive that enables team managers and directors to see all activity, with regional teams only able to see the information relevant to their specific area of focus in a shared folder,” the report explained.

Google clearly states that folders can only be shared by managers of the shared drive, but other levels of access cannot because they are allegedly not allowed to control broad access to content.

When it comes to transferring files or folders within a device or between shared drives, gained and direct access will be preserved, according to Google. Still, the action of moving folders between shared drives is cleared for users who are managers ‘on both the original as well as the target location.’

These new permissions and sharing adjustments are only meant for paid G Suite Business, Enterprise, Education, Enterprise for Education and Nonprofits users, but G Suite Basic users and personal Google accounts are now qualified. Users interested in testing out the new function can sign up for the beta anytime.

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